Other Policies

To access the Student Personal Data Protection Policy, prepared to protect the personal data of all students studying at BAU and BAU alumni, click here.

To access the Policy on Prevention of and Response to Sexual Harassment and Assault, click here.

To access our University's Information and Communication Security Policy, click here.

Organizational Chart

Bahçeşehir University has a comprehensive and diverse organizational structure. The University is governed by the President, 2 Vice Presidents and a number of administrative units. The Office of the President sets the University's strategic goals, directs academic programs and research activities, and monitors the University's overall performance.

The President collaborates with faculties, schools, conservatories and other academic units to ensure that the University achieves higher education standards and academic excellence. In addition, the President oversees the appointments and promotions of academic staff and ensures the implementation of academic policies and procedures.

Educational and academic activities are carried out by 10 Faculties, 4 Schools, 1 Conservatory and 1 Graduate School. These academic units support education and research activities by offering students a variety of undergraduate, master's and doctoral programs.

The Research Centers and Academic Coordinatorships operating within the University ensure communication and coordination among academics, students and industry, and aim to conduct research in various disciplines and promote academic work.

Reporting to the Office of the President, the Secretary General, who is responsible for the University's administrative affairs, organizes the University's operations and ensures the coordination of administrative staff. The General Secretariat is the University's highest-level administrative unit and holds overall administrative responsibility. It also facilitates communication between academic and administrative units and manages specific tasks that support the University's vision and goals.

With its extensive academic and administrative structure, Bahçeşehir University aims to offer its students and staff a high-quality educational and working environment.

Ethics Policy

Purpose: Bahçeşehir University aims to respect ethical values and to encourage their adoption by the university community. This Ethics Policy provides guidance to ensure that the University's employees, students and all other stakeholders act with honesty, integrity, fairness and a sense of responsibility.

Ethical Principles:

Honesty and Transparency: The university community must be honest and transparent in all professional relationships. Withholding information, making misleading or deceptive statements, or misusing access to confidential information is unacceptable.

Conflict of Interest: Personal interests must not take precedence over the interests of the University. In the event of any conflict of interest, the relevant parties must immediately notify their managers or the relevant unit.

Corruption and Bribery: The University never accepts involvement in corruption, bribery or unlawful activities. Any attempt at corruption or bribery must be reported immediately, and appropriate measures must be taken.

Human Rights and Equality: Bahçeşehir University is committed to protecting human rights and supporting the principle of equality. Everyone has the right to be treated equally without discrimination on any grounds such as race, gender, age, religion, sexual orientation or disability.

Efficient Use of Resources: University resources must be used efficiently and must not be wasted. Misuse or waste of resources is unacceptable.

Implementation and Reporting of Violations: Ethical violations must be taken seriously and addressed promptly. In the event of any ethical violation, the relevant parties must report the violation and resort to the appropriate procedures to ensure that it is handled.

Implementation: This Ethics Policy applies to all employees, students and stakeholders of Bahçeşehir University. The implementation of the policy must be embraced and supported by the university administration and all university employees. Everyone must commit to acting in accordance with the principles of this policy.

Review and Update: The Bahçeşehir University Ethics Policy is reviewed and updated when necessary. The policy is continuously reviewed and appropriately revised in line with changing legal requirements, societal expectations or institutional needs.

This Ethics Policy provides a framework for protecting Bahçeşehir University's ethical values and creating an ethical working environment.

Publication Ethics Principles

Bahçeşehir University Publication Ethics Principles:

Accuracy and Reliability:

Information presented in the University's publications must be accurate, reliable and up to date. Sources must be clearly cited and misleading information must not be included.

Impartiality and Independence:

Publications must comply with the principles of impartiality and independence. They must not be subject to any political or commercial influence, and conflicts of interest must be avoided.

Conflict of Interest Management:

Authors and editors must clearly disclose any conflict of interest during the publication process. Such conflicts of interest may include any relationship that could affect the credibility of the publication.

Confidentiality and Privacy:

The confidentiality and privacy of personal data must be prioritized in publications. Particularly in research involving human subjects, the confidentiality and privacy of participants must be protected.

Plagiarism and Citation:

When the work of others is quoted in publications, sources must be clearly stated and proper citations must be made. Plagiarism is strictly unacceptable and damages academic integrity.

Social Responsibility:

The University's publications must observe the interests of society and be guided by a sense of social responsibility. Priority must be given to information and content that benefit society.

Research Ethics Principles:

In research publications, the rights of participants must be respected and the rules of research ethics must be followed. Research requiring ethics committee approval must be conducted in accordance with the relevant procedures.

Integrity and Reputation:

The University's publications must comply with the principle of academic integrity. Publications must be prepared with honesty and transparency in order to build a credible reputation and prestige.

These principles reflect the fundamental ethical values adopted by Bahçeşehir University in its publications and academic work. The protection and implementation of these values safeguard the University's academic and intellectual integrity.

Conflict of Interest Policy

It is the policy of Bahçeşehir University that its officers, faculty members, staff and other individuals acting on its behalf are obliged to prevent conflicts of interest of an ethical, legal, financial or other nature, and to ensure that their activities and interests do not conflict with their obligations to the University or regarding the well-being of the University.

Annual disclosures made to the Dean's Office regarding external activities and interests, including financial interests that may give rise to conflicts, are essential for the effective administration of and compliance with this policy.

Recruitment and Selection Policy

Bahçeşehir University Recruitment and Selection Policy

Purpose: As Bahçeşehir University, we aim to contribute to our institution's mission and vision by recruiting the most talented and suitable candidates. Our recruitment and selection policy aims to manage the process of finding and hiring qualified personnel by ensuring a fair, transparent and effective process.

Recruitment Process:

Needs Analysis: The recruitment process begins with a needs analysis conducted between department managers and the human resources department. Needs are identified, and job descriptions and requirements are established.

Announcement and Application: Positions are announced on our University's official website and other appropriate platforms. Job applications are received and the evaluation process begins.

Preliminary Evaluation: Applications are subject to a preliminary evaluation by the human resources department. Applicants' suitability, work experience, level of education and other required qualifications are evaluated.

Interview Stage: Candidates selected as a result of the preliminary evaluation are invited to interviews with the relevant department managers. The interviews are structured interviews conducted to assess candidates' competencies, experience and fit.

Reference Check: Reference checks are conducted for candidates deemed suitable after the interview. References provide information about the candidate's previous work performance and character.

Offer and Hiring: Job offers are made to successful candidates. Once the job offer is accepted, the recruitment process is complete.

Fair Recruitment Policy: Bahçeşehir University is committed to acting fairly in all recruitment processes and to not discriminating on any grounds such as gender, age, ethnic origin, religion, sexual orientation or disability. In addition, all candidates are treated equally during job applications and interviews, and the principles of equal opportunity are fully observed.

Policy Review: The Bahçeşehir University Recruitment and Selection Policy is updated and reviewed when necessary. The policy is continuously reviewed and updated in line with changing legal requirements, institutional needs or changes in best practices.

This policy describes Bahçeşehir University's approach to and commitments regarding the management of the recruitment and selection process.

Health and Safety Policy

Bahçeşehir University Health and Safety Policy

Purpose: Bahçeşehir University is committed to protecting the health and safety of all its students, staff and visitors at the highest level. This Health and Safety Policy has been established to support the physical, mental and emotional health of the university community and to provide a safe working and learning environment.

Principles:

Risk Assessment and Control:

The University regularly assesses health and safety risks in its facilities and takes the necessary precautions.

Continuous improvement processes are implemented to identify and control risks.

Training and Awareness:

All staff and students are trained and made aware of health and safety issues.

Safety procedures and emergency plans are regularly reviewed and communicated to staff and students.

Equipment and Facility Maintenance:

The University carries out regular maintenance of its facilities and equipment and ensures their compliance with safety standards.

Equipment failures or hazardous situations are reported immediately and the necessary repairs are made.

Emergency Preparedness and Response:

The University establishes and implements emergency plans and procedures in order to be prepared for emergencies.

In emergencies, fast and effective response is ensured, and all stakeholders receive the necessary information and guidance.

Compliance with Occupational Health and Safety Laws:

The University ensures full compliance with the relevant occupational health and safety laws and regulations.

Health and safety inspections are conducted regularly in accordance with the relevant legislation.

Health Services and Support:

The University offers staff and students easy access to health services and psychological support.

The quality and accessibility of health services are regularly reviewed and improved.

Implementation:

This Health and Safety Policy applies to all Bahçeşehir University facilities and activities. The implementation of the policy is supported by the University's administration, staff and students, and compliance with the principles of this policy is ensured.

Review and Update:

This policy is regularly reviewed and updated when necessary. The policy is continuously improved and updated in line with changing legal requirements, new technologies or best practices.

This Health and Safety Policy sets out Bahçeşehir University's health and safety standards and commits to protecting the health and safety of the entire university community.

This policy describes Bahçeşehir University's health and safety management and provides specific principles and procedures to protect the health and safety of the entire university community.

Financial Procedures

Review and Updates

This Financial Policies Manual will be periodically reviewed and updated to reflect changes in regulations, university policies or practices.

Compliance with External Regulations: The University will comply with all relevant regulations set by government institutions and financial institutions. Reporting in this regard includes adhering to the requirements of the relevant institutions and organizations and complying with accounting standards.

Guiding Principles

* Transparency: Financial records and reports will be accurate, complete and readily available to authorized personnel.

* Accountability: University funds will be used only for authorized purposes, and appropriate controls will be applied to prevent misuse.

* Efficiency: Financial processes will be streamlined and made efficient to minimize administrative burden.

* Compliance: All financial activities will comply with applicable laws, regulations and donor restrictions.

Financial Management Structure

* Finance Director: Ensures the organization and coordination of the University's financial operations. Manages cash flow and carries out effective fund management by forecasting and planning for potential financial risks.

* Department of Financial Affairs: Oversees daily financial activities, including budgeting, accounting and cash management.

* Department Budget Managers: Responsible for managing department budgets and ensuring compliance with financial procedures.

Core Financial Processes

* Budgeting: An annual budget process will be established to develop a comprehensive financial plan for the University. Departments will submit budget requests outlining expected revenues and expenditures.

• Financial Reporting: Financial statements will be prepared regularly and will reflect the University's financial position and performance.

* Procurement: A formal procurement process will be implemented to ensure competitive pricing, efficient sourcing and compliance with ethical standards.

* Accounts Payable and Receivable: Procedures will be established for timely payments to vendors and the collection of receivables.

* Cash Management: The University will maintain appropriate internal controls for cash management and banking activities.

* Travel and Expense Reimbursement: Clear guidelines will be established for travel and expense reimbursement for university operations.

* Asset Management: The necessary procedures will be implemented to monitor and manage university assets, including procurement, disposal and maintenance procedures.

Special Procedures (Detailed procedures for each section will be outlined in separate documents)

* Budget Preparation and Approval: This section will detail the process by which departments submit budget requests, the approval process and the guidelines for budget revisions.

* Procurement Procedures: This section will outline the steps required for various types of procurement, including the time frames for obtaining quotations and approvals.

* Travel and Expense Reimbursement: This section will specify the permitted travel and expense categories, documentation requirements and reimbursement processes.

* Asset Management Procedures: This section will provide instructions for asset acquisition, inventory control, depreciation and disposal.

Internal Controls and Auditing

The University will maintain an internal control system to safeguard assets, ensure accurate financial reporting and deter fraud. This includes segregation of duties, authorization procedures and regular reconciliations. In addition, the University will periodically undergo internal audits to evaluate the effectiveness of internal controls and ensure compliance with financial policies.

Compliance with External Regulations

The University will comply with all relevant financial regulations set by government agencies and funding institutions. This includes adhering to reporting requirements and complying with accounting standards.

Review and Updates

This Financial Procedures Manual will be periodically reviewed and updated to reflect changes in regulations, university policies or practices.

Anti-Fraud, Corruption and Bribery Policy

In line with the Constitution of the Republic of Türkiye, which states that "No one shall be compelled to work. Forced labor is prohibited.", and in accordance with the fight against bribery and corruption, Bahçeşehir University will never permit the commission of crimes, corruption or bribery, and will not engage in such activities.

The University will apply all laws related to combating bribery, fraud and corruption, and will take all necessary measures against fraud, bribery and any form of dishonesty in its transactions.

Fraud and dishonesty are considered offenses involving the theft or malicious use of the University's assets or the abuse of office.

Examples within this scope are presented below and are not limited to these.

• Misuse of expenditure and collection processes and systems
• Misuse of research grants, aid and funds
• Obtaining personal gain by using the name of the University

If there is any suspicion that fraud or corruption has occurred or is about to occur, it is essential to contact the University administration immediately.

Risk Management Policies

Risks are matters that may jeopardize the achievement of our mission or potentially harm our activities. Risks may be conditions that could pose a threat to our University's activities or missed opportunities in terms of the effectiveness of our activities.

Risk Management means systematically identifying, assessing, managing and monitoring potential risks in order to achieve our mission, and developing actions to mitigate potential risks.

Being able to anticipate and manage potential risks that may arise in all of our University's activities, and developing practices that help minimize the risks that may be encountered, are of critical importance for our University.

The effective identification and management of potential risks enables the effective management of our teaching and research activities, our resources and our employees.

This Policy contains the University's objectives, strategies and regulations regarding risk management; the purpose of the policy is not to eliminate risks, but to ensure the proper management of potential risks.

Principles of Risk Management

Risk management at our University operates according to the following principles:

Risk management is a continuous and dynamic process. Daily operations are carried out by anticipating the risks that may arise within all of our workflows.

All employees involved in workflow processes take an active role, when necessary, in anticipating and managing risks within their own areas of responsibility.

Information on anticipated risks must be communicated to the relevant unit managers in a timely, accurate and understandable manner. Risks must be evaluated in cooperation with unit managers, and the resulting planning must be used to support the existing workflow positively.

Risk assessments anticipated for identifying risks in university activities are analyzed by preparing a comprehensive report.

The relevant unit managers of our University analyze and evaluate the reports consisting of anticipated risks effectively and efficiently. As a result of the evaluations, risks are documented according to standard procedures and given consistent impact and likelihood ratings. All identified potential risk rating reports are consolidated and submitted to our University's administration. Following the evaluations, plans and strategies are developed and put into practice to manage potential risks.