Internship-Software Engineering

Summer Internship Process for SEN4993 Course – Software Engineering Students

The information on this page has been prepared to explain the processes related to the SEN4993 mandatory summer internship course, which is required for the graduation of Software Engineering students.
This information is based on the "Bahçeşehir University Faculty of Engineering and Natural Sciences & Faculty of Architecture Internship Directive" as per the Bahçeşehir University Senate Decision dated 04.03.2021, numbered 2021/06/03.

Every Software Engineering student is required to complete a minimum of 30 working days of internship in a Software Engineering-related field during their undergraduate program.

Students can start their internship at the earliest after completing their second-year courses (i.e., after the fourth semester) during academic breaks.
When determining the internship period, students should consider the current academic calendar.
Internships must be completed during academic breaks (either after the spring semester or after the fall semester during the break period).

Students who are close to graduation (with only two semesters remaining) can do their internship during the semester, provided they have at least three workdays free in their weekly class schedule.

Students must have at least three full free days with no classes in their weekly schedule.

Online courses are considered equivalent to in-person courses.

The mandatory internship must only be conducted on designated free days.

Public holidays and religious holidays are not counted as working days.

If the company officially works on Saturdays, Saturdays can be counted as a working day, provided there is an official company statement confirming this.

Students who are not Turkish citizens and wish to do an internship in Turkey should contact the internship coordinator regarding the exemption process.

 

NOTE: It is the student's responsibility to accurately declare the start and end dates of the internship to ensure the minimum of 30 working days.
Internships that do not meet the required number of days will not be considered as part of the mandatory internship.

Steps to Follow for the Internship

Below are the steps to be followed for the internship process. For details and frequently asked questions (FAQ), please read the subsections on this page.

Steps for Internship Application:

1. Finding an internship company and getting approval from the department (The company must employ at least four engineers).
2. Ensuring that the internship period aligns with the academic calendar.
3. If accepted for the internship, the internship application form must be filled out and signed by the company and submitted to the internship coordinator responsible for the internship start.
   • Submission must be made at least 15 days before and no earlier than 1 month before the internship start date.
   • Contact Person: Research Assistant Simge AKAY ([email protected]).
4. The internship obligation letter must be sent to the company and BAUHR dept via the student.
   • After the document is downloaded from the link below and filled out by the student, it is signed by the coordinator responsible for the start of the internship.).

NOTE: All correspondence regarding the internship must be conducted via email with the responsible internship coordinator.
Documents or inquiries received via other communication methods will not be considered.
Official Bahçeşehir University email addresses must be used in all correspondence.

 

Steps to Initiate Insurance Coverage:

Regardless of whether the internship company is domestic or international, having insurance during the internship is a legal requirement.
Internships without insurance are considered invalid.

Internship insurance processes are handled by the BAU Human Resources Department.
Insurance procedures must be completed at least 3 days before and no earlier than 1 month before the internship start date.

For details on internship insurance procedures, visit: https://bau.edu.tr/content/10595-head-of-human-resources-%E2%80%93-department-of-internship-programs

NOTE: Internships that do not follow this procedure will be REJECTED.

Students must submit a copy of the insured employment entry document to both:

1. The internship coordinator responsible for the internship start (Simge AKAY: [email protected]).
2. The internship company.

Important:

• If the approved internship application form (signed by the company) and the internship obligation letter are not submitted to the internship coordinator, the internship cannot start and will not be considered valid.
• Contact Person: Simge AKAY ([email protected]).

 

Internship Completion Process

The coordinator responsible for post-internship procedures is the instructor of the SEN4993 course:

• Contact: [email protected]

Steps to Follow After the Internship:

1. Course Enrollment:
   • Students must register for the internship course after completing their internship.
   • The course can be registered if the internship is completed before the end of the “add-drop” week.
   • If the 30 working days requirement has been met, the student can register for the course even if the internship is still ongoing.
   • Internships completed more than 12 months ago will not be considered valid.
2. Uploading Required Documents:
   • The internship obligation letter copy (received before the internship) must be uploaded to the system.
   • The insurance document showing the internship start date must be uploaded.
   • The internship report must be completed covering 30 working days and uploaded.
   • The similarity report must be uploaded. Reports with more than 20% similarity must be corrected without any warning.
3. Report Review & Approval:
   • Reports with ≤20% similarity will be reviewed by the internship evaluator.
   • If revisions are required, the student will be informed and must upload the revised report within the given deadline.
   • Once the report is approved, the signature process starts.
4. Final Document Submission:
   • The signed and sealed internship report must be uploaded.
   • The signed internship evaluation form must be emailed by the company supervisor to the internship completion coordinator.
5. Grade Assignment:
   • Once the signed documents are received, the internship grade is recorded as “S” (Satisfactory).
   • If the report is not approved or required documents are not submitted on time, the internship grade is recorded as “U” (Unsatisfactory).

You can find the necessary documents to be downloaded below;

Internship Application Form

Obligation Form,

Internship Report

Internship Evaluation Form