Internship is an application work carried out in private or public workplaces that are deemed suitable by departments in accordance with the principles specified below, aiming to observe the application of engineering knowledge acquired during undergraduate engineering education in the working life.
During engineering education, internships are intended to help students explore their areas of interest, prepare them for professional life, and apply the theoretical knowledge they have learned.
Every Software Engineering student is required to complete an internship of at least 30 working days in a field related to Software Engineering during their undergraduate program.
GENERAL INFORMATION:
- Internship can be completed in one or multiple places for a continuous 30-day period or a minimum of 20 days.
- Internship should be completed during academic breaks after the fourth semester.
- If you will be doing an internship during the semester, according to the rules of the Higher Education Council (YÖK), you must have at least 3 full business days available per week after the add-drop period.
- The company where the internship will be conducted must have at least 4 engineers.
- If the internship application form is not approved by the Pre-Internship Coordinator, the mandatory internship will be invalidated.
- The Faculty and the Internship Coordinators are not responsible for voluntary internships. Please contact BAU Human Resources Directorate for all your domestic/international insurance processes.
- Mandatory internships are valid for 1 year. Internships not submitted to the department within 1 year cannot be considered as a mandatory internship, and it should be completed from the beginning.
- If a student previously received an "U" grade in the internship course, they must redo their internship. If possible, it should be in a different company or a different department within the same company.
- If you have been working full-time for at least 3 months in a company, you can count it as an internship by writing a report.
- For a previously completed internship at another university to be valid, it must not have been more than 1 year and the required post-internship documents from BAU must be completed again.
- After the completion of your internship, you must select the internship course and your internship will be evaluated.
- If your internship is ongoing, you can select the internship course starting from the date you completed the 30 working days and continue your internship.
- All communication is done via email, and all documents are signed and submitted online.
- JPEG or e-signature is accepted as an online signature.
- If the student is in the graduation status (i.e., has completed all courses) and it has been less than 1 year since their internship, they can contact the Post-Internship without selecting the course, and the internship grade will be entered. However, the requested documents will still be required after the internship.
PRE-INTERNSHIP PROCEDURES:
- The student finds an internship place either by their own means or through the COOP office, and meetings begin.
- The student fills out the internship application form and sends it to the Pre-Internship Coordinator for approval.
- If it will be counted as a mandatory internship, the student personally obtains the internship acceptance document from the Pre-Internship Coordinator. (It is mandatory to request the document 1 month before the earliest internship start date and 15 days before the latest internship start date).
- The insurance process is initiated in accordance with the guidelines of the BAU Human Resources Directorate (https://bau.edu.tr/content/10595-head-of-human-resources-%E2%80%93-department-of-internship-programs).
POST-INTERNSHIP PROCEDURES:
1. After the completion of the internship, select the internship course.
a. The course can be selected at the latest by the end of the add-drop week.
b. If the internship is still ongoing but you have completed 30 working days, you can select the internship course.
c. If more than 12 months have passed since the end of the internship, it will not be counted as an internship.
2. The student uploads a copy of the internship acceptance document, which was obtained personally before the start of the internship, to the system.
3. The student uploads the insurance document showing the internship start date to the system.
4. The student fills out the internship report, ensuring that it covers a 30-day period, and uploads it to the system.
5. The student uploads the plagiarism report to the system. If the similarity index is above 20%, the student is expected to revise the report without any warning.
6. If necessary, the student will be informed of any required revisions. The student is expected to re-upload the report within a specified period.
7. After the report is approved by the responsible person, the signing process begins.
8. The signed and stamped version of the report is uploaded to the system.
9. The signed and stamped internship certificate is sent to the Post-Internship Coordinator via email.
10. Once the signed documents are received, the student's internship grade is entered.
11. If the internship report is not approved or the signed documents are not received on time, the student's internship grade will be entered as "U."
PRE-INTERNSHIP DOCUMENTS:
1. Internship application form. Click here. (Please request it from the Pre-Internship Coordinator for the English version)
2. Internship acceptance document obtained personally from the Pre-Internship Coordinator.
3. Mandatory internship declaration letter (required only if requested by the company)
4. Insurance documents requested by the Human Resources Directorate (https://bau.edu.tr/content/10595-head-of-human-resources-%E2%80%93-department-of-internship-programs)
POST-INTERNSHIP DOCUMENTS:
1. Insurance entry document
2. Copy of the internship acceptance document obtained personally before the internship start
4. Internship certificate (must be signed by an engineer)
5. Plagiarism report (Turnitin). If it exceeds 20% similarity, the report must be rewritten.
For all questions related to internships, please contact:
Pre-Internship Coordinator: Simge AKAY - [email protected]
Post-Internship Coordinator: Marwa Issam Abdulkareem ([email protected])
Frequently Asked Questions about Internships:
1. Do I have to do my internship in the summer?
It is recommended to do the internship during the summer. However, it may be accepted to be completed during the academic semesters or between the Fall and Spring semesters with the approval of the pre-internship coordinator due to impossibilities.
2. Can I do my internship at a company outside of Turkey?
Yes, but in this case, you should discuss with the Personnel Directorate regarding the procedures for your insurance.
3. Can I do multiple internships? Can I exceed 30 working days for internships?
Yes, you can do more than one internship exceeding 30 working days. However, these additional internships will not affect your mandatory internship.
4. When do I need to submit the report for my completed internship?
You should complete the post-internship procedures shown in the flowchart during the first semester after the completion of your internship. Internships not submitted within 2 academic terms after the completion of the internship will be automatically rejected.
5. My internship was rejected. What should I do?
If your internship is rejected, you must complete another internship following the same internship procedure in another company (or a different department within the company where you previously interned).
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