YEP (Study Abroad Program) Directive

Purpose

Article 1- The purpose of this directive is to set out the principles under which Bahçeşehir University students study for one semester at partner universities abroad, in order to support their academic and personal development and to broaden their knowledge and experience in a different country.

Scope
Article 2- The Study Abroad Program (YEP) covers all procedures related to Preparatory, 2nd-year and graduating students.

Formation of the YEP Commission
Article 3- The YEP Commission consists of a Vice President as Chair, the Dean of Students, and three faculty members appointed by the President.

YEP Application Period
Article 4- Undergraduate students who have newly started the Bahçeşehir University Preparatory Program apply to the YEP Commission Chair no later than 30 October; those wishing to go in the 5th semester apply no later than the last day of the 3rd-semester final examinations; and final-year students wishing to pursue a master's degree apply no later than the last day of the 7th-semester final examinations. The applications are reviewed and decided upon by the YEP Commission Chair. Each year, the YEP Commission decides how many of the applicants will go, taking budgetary resources and quotas into account. The YEP Commission submits its decisions in writing to the Office of the President no later than 15 days after the students' final application date.

YEP Admission Requirements
Article 5- General Requirements
a) Being enrolled at Bahçeşehir University and having paid the tuition fee in full
b) If the tuition fee of the host university is higher than the one-semester
fee the student pays to our University, the student pays the difference. A scholarship student wishing to participate in this program pays the full one-semester tuition fee of the host university.
c) Submitting the BŞÜ letter of undertaking, certified by a notary public.
d) Meeting the enrollment requirements of the host university.
e) Students participating in the YEP program cover all other expenses themselves.

Article 6- Specific Requirements
a) Intermediate-year and graduating students must have a cumulative grade point
average of 3.00 or above as of the semester in which they apply.
b) If scholarship students request to participate in the YEP program, they must pay the relevant semester fee determined
by decision of the YEP Commission.

Procedures to Be Completed by Students Admitted to the Program
Article 7- Preparatory students
a) Completing visa procedures
b) Arranging travel plans so as to start the program on time
c) Having the registration freeze (leave of absence) completed by the Faculty in which they are enrolled

Article 8- Undergraduate students
a) Completing visa procedures
b) Arranging travel plans so as to start the program on time
c) Having the courses to be taken at the host university approved by their Faculty and submitting a copy
to the Office of Student Affairs
d) Submitting the transcript received from the host university at the end of the semester to the Office of Student Affairs
no later than the registration period of the following semester

Article 9- Master's students
a) Completing visa procedures
b) Arranging travel plans so as to start the program on time
c) Having the master's program to be completed at the host university approved by the Dean's Office
and submitting a copy to the Office of Student Affairs
d) Submitting the transcript received from the host university at the end of each semester to the Office of Student Affairs
no later than the registration period of the following semester

Procedures to Be Completed by Bahçeşehir University for Students Admitted to the Program
Article 10 - 
a) The YEP Commission notifies the Office of the President in writing of the students whose applications
have been accepted.
b) Transferring the tuition fee paid by the student to the partner universities

c) The YEP Coordinator carries out the necessary procedures within the framework of the agreements with the relevant universities.

d) The University provides the documents required for students' visa procedures.
e) The Faculty Dean assigns an advisor to students participating in YEP. The advisor provides the student
with information about the courses to be taken and the host university.

Entry into Force
Article 11- This directive enters into force on the date it is approved by the University Senate.

Enforcement
Article 12- This directive is enforced by the President.