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On Course Add-Drop and Course Withdrawal Procedures for the 2009-2010 Academic Year
ATTENTION STUDENTS!
As you know, course registration for the fall semester of the 2009-2010 academic year took place on the dates specified in our academic calendar (16-18 September 2009), the course registration program was closed, and classes began on 28 September 2009. It was also announced in our academic calendar that course add-drop, late registration and advisor approvals would take place between 5 and 9 October 2009. To help our students avoid any mistakes during this process, explanations of the course add-drop and course withdrawal rules are provided below. We recommend that you do not take any action without reviewing the rules below and that you consult your advisors on any matters you are unsure about. The course withdrawal period is specified in the academic calendar. Applications made after this date will not be accepted under any circumstances.
The relevant article of the regulation is summarized below.
Students are responsible for renewing their own registration each semester during the registration period announced in the Academic Calendar. Registration renewal consists of the following steps:
Payment of tuition fees
Course registration
Obtaining advisor approval
A student who fails to complete any of these steps remains unregistered. Students who do not complete the registration process during the registration period must apply to the Executive Board of the relevant unit, stating and documenting their reasons, no later than the end of the Course Add-Drop period. The registration of students whose excuse is deemed acceptable by the Executive Board of the relevant unit may be renewed for the relevant semester. A student whose excuse is not accepted becomes unregistered and loses student status.
Students who lose their student status because they did not complete the registration process may, on a one-time basis and by decision of the Executive Board of the relevant unit, register for the following semester (by paying the tuition fee for the semester in which they did not register, with late interest).
Course adding means students taking new courses, within the period set in the academic calendar, in addition to the courses they took at the beginning of the semester. Course load is taken into account when adding courses. Similarly, if their course load is too heavy or their course schedule conflicts, students may drop their course(s) within the announced period, provided that they take them in the first semester in which they are offered. Advisor approval is mandatory after course add-drop procedures.
Courses previously passed:Courses previously passed may be retaken to improve the grade. However, the course taken to replace the previous course must be taken within at most three semesters after the previously taken course. When a course previously passed is retaken to raise the grade point average, the student may withdraw from the course if the three-semester rule has not been exceeded. In this case, the student's previous grade for the course is included in the calculation of the cumulative grade point average. In addition, the course withdrawn from must be repeated.
COURSE WITHDRAWAL RULES
Courses in the first-year program: A student may not withdraw from courses in the first two semesters of the undergraduate program (except for courses previously passed and retaken, though not compulsory, to raise the grade point average).
Courses that must be repeated: A student may not withdraw from courses they are required to repeat (courses for which they previously received an F, U, NA or W grade) or from courses not included in the grade point average (non-credit courses or courses with NI status). This rule applies to all courses, compulsory or elective. If a student is taking another course as a replacement for a course they previously failed, they may not withdraw from that course either.
Course load: Except for students with Suspension/Suspension Warning status, a student may not be permitted to withdraw from courses to the extent that their course load falls below 2/3 of the normal course load. Course load means the number of "credit" courses shown in the catalog according to the student's semester. This rule also applies to "irregular" students. Accordingly, if the course load in the catalog is 5, it may not fall below 3 courses; if it is 6, below 4 courses; and if it is 7, below 5 courses.
Maximum number of courses?: A student may withdraw from at most one course per semester and at most 6 courses throughout their entire undergraduate studies.
Students in double major/minor programs: Students in double major/minor programs who wish to withdraw from a course common to their major and double major/minor programs must withdraw from that course in both programs.
Students about to graduate: Students who withdraw from a course must repeat that course. These may be courses removed from the program or elective courses. In this case, students take courses deemed appropriate by the Head of Department in place of these courses. Since a course with a "W" grade must be repeated, students in their graduation semester need to be careful. If a student about to graduate withdraws from a course, even one taken in excess of the course load, they will have to extend their studies by a semester.
Students who have completed the maximum period of study: When the maximum period of study of 14 semesters is completed, students with at most 4 or 5 courses remaining for graduation are granted the right to register for 4 semesters, and those with 3 or fewer courses remaining are granted this right for an unlimited period. Students with 6 or more courses remaining (excluding non-credit courses) after 14 semesters are dismissed from the university in accordance with the regulations. In this respect, our 14th-semester students are strongly advised to take this into account when withdrawing from courses.
Courses previously passed: Courses previously passed (with a D or above) may be retaken to improve the grade. However, the course taken to replace the previous course must be taken within at most three semesters after the previously taken course. When a course previously passed is retaken to raise the grade point average, the student may withdraw from the course if the three-semester rule has not been exceeded. In this case, the student's previous grade for the course is included in the calculation of the cumulative grade point average. In addition, the course withdrawn from must be repeated.
