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Bahçeşehir University 2018-2019 Academic Year Associate and Undergraduate Education Academic Calendar

BAHÇEŞEHİR UNIVERSITY 2019-2020 ACADEMIC YEAR
ASSOCIATE AND UNDERGRADUATE EDUCATION ACADEMIC CALENDAR
This academic calendar has been prepared in consideration of current conditions. The University administration and Senate are authorized to make changes to the academic calendar and to postpone examinations as circumstances require. No student, academic staff member or employee may claim any rights as a result of such changes.
FALL SEMESTER
21 February - 16 August 2019 Thursday - Friday Start of admissions and registrations of international associate and undergraduate students for the Fall semester of the 2019-2020 academic year. After 16 August 2019, letters of acceptance cannot be sent to international students who need to obtain a visa; they may be sent to students without a visa requirement. Admission, University registration and financial procedures must be completed by Thursday, 29 August 2019. All visa procedures and student registrations of international students must be completed by this date.
12 July 2019 Friday Submission of the detailed list of courses to be offered in the Fall semester of the 2019-2020 academic year to the Academic Planning Unit.
12 July 2019 Friday Submission of fully completed forms for new courses planned to be offered in the Fall semester of the 2019-2020 academic year to the Education Commission. After this date, no proposals for new courses will be considered.
01 July 2019 Monday Start date of the Faculty of Medicine Year 6 INTERNSHIP PERIOD
15 July 2019 Monday Democracy and National Unity Day (Official holiday)
10 August 2019 Saturday Eve of Eid al-Adha
11-14 August 2019 Sunday - Wednesday Eid al-Adha (3-day holiday)
01-19 August 2019 Thursday-Monday Applications for internal and inter-institutional horizontal transfer and special student status for associate and undergraduate programs; applicants holding a valid language proficiency certificate must include it in their application file.
05-19 August 2019 Monday-Monday Applications for double major and minor
19-23 August 2019 Monday-Friday Registration of students placed in associate and undergraduate programs by ÖSYM.
20 August 2019 Tuesday English Proficiency Exam for students applying for horizontal transfer. Written Exam: 09:00; Oral Exam: 13:30. Venue: Beşiktaş Campus, South Campus; and announcement of the results.
22 August 2019 Thursday TURKISH Proficiency Exam for international associate, undergraduate and graduate students admitted to Turkish-taught programs who do not hold a Turkish Proficiency certificate, and announcement of the results. The exam will be organized by the School of Foreign Languages. The written exam will be held at 09:30 and the oral exam at 13:30; the venue will be announced. The announcement will be made by the School of Foreign Languages, and those who wish to take the exam must apply to the School of Foreign Languages. Exam results will be announced on the same day.
21-23 August 2019 Wednesday-Friday Evaluation of horizontal transfer, double major and minor applications by the relevant units
26-29 August 2019 Monday - Thursday Applications for the ADDITIONAL exams granted by regulations to associate and undergraduate students at the graduation stage at the end of the 2018-2019 Summer School.
26 August 2019 Monday Announcement of the evaluation results of horizontal transfer, double major and minor applications to students, and start of written notification to students
27-29 August 2019 Tuesday - Thursday Final registration of students admitted to horizontal transfer, double major and minor programs. Students who do not complete their registration lose their right. The list of students admitted to and registered in horizontal transfer, double major and minor programs must be sent to the relevant units on the same day for course equivalency procedures. For students finally registered through inter-institutional horizontal transfer, course equivalencies must be prepared by the relevant units and entered into the system by the unit to which the student has been admitted.
29 August 2019 Thursday Last day for all associate and undergraduate students to complete their financial procedures for Fall semester registration. The course registration system is closed during the registration period for students who have not completed their financial procedures, and these students cannot register for courses.
29 August 2019 Thursday Completion of registration and financial procedures for international associate and undergraduate students. A warning letter must be sent to students who have not registered with the University by this date.
30 August 2019 Friday Victory Day (holiday)
02 September 2019 Monday Start date of annual courses for Faculty of Medicine Year 3 students and of clerkships for Year 4 and Year 5 students. The clerkship program for all students will be prepared by the relevant faculty, entered into the system and announced to students.
02-06 September 2019 Monday-Friday For students finally registered through inter-institutional horizontal transfer, course equivalencies must be prepared by the relevant units and the related entries must be made in the system by the unit to which the student has been admitted. Course equivalencies for internal horizontal transfer, double major and minor must be sent to the ÖİDB, and these courses will be entered into the system by the ÖİDB.
03 September 2019 Tuesday TURKISH Proficiency Exam for international associate, undergraduate and graduate students admitted to Turkish-taught programs who do not hold a Turkish Proficiency certificate, and announcement of the results. The exam will be organized by the School of Foreign Languages. The written exam will be held at 09:30 and the oral exam at 13:30; the venue will be announced. The announcement will be made by the School of Foreign Languages, and those who wish to take the exam must apply to the School of Foreign Languages.
03-05 September 2019 Tuesday - Thursday ADDITIONAL exams granted by regulations to associate and undergraduate students at the graduation stage at the end of the Spring semester of the 2018-2019 academic year, and submission of the grades to the Office of Student Affairs by the Deans' Offices.
08 September 2019 Sunday English Placement Test: 10:00 - Venue: Beşiktaş South Campus (for all newly registered Turkish citizen and international students)
09 September 2019 Monday Start date of annual courses for Faculty of Medicine second-year students
09-13 September 2019 Monday-Friday Course registration period. Online course registration for students in associate and undergraduate programs (including international, Erasmus and World Exchange students). For students newly registered in the first year in the spring semester (irregular students), some courses will be registered by SAP and others by the students themselves online. Newly registered irregular students may make some corrections to their assigned courses during the ADD-DROP period. Faculty of Medicine students will register for their semester-based courses on these dates.
10 September 2019 Tuesday Online announcement of the results of the English Placement Test held on 08 September 2019
11 September 2019 Wednesday English Proficiency Exam (for all students who passed the English Placement Test held on 08 September 2019 and for students who attended the Preparatory Program in previous academic year(s) and failed). Written Exam: 09:00; Oral Exam: 13:30; Venue: Beşiktaş South Campus
13 September 2019 Friday Online announcement of the results of the English Proficiency Exam held on 11 September 2019 and notification to students.
16 September 2019 Monday Start of classes for all associate and undergraduate students (including Faculty of Medicine first-year students)
16 September 2019 Monday Opening ceremony of the 2019-2020 academic year with the participation of preparatory, associate, undergraduate and graduate students, all parents and other guests. Time: 16:00. The venue will be announced according to the program.
16-20 September 2019 Monday-Friday Courses for students who passed the English proficiency exam (Proficiency) and are starting the first year (their program) will be assigned by the Student Information System (SAP). These students will not register for courses. Except for students starting the first year, other horizontal and vertical transfer students, international students and all other students whose course equivalency procedures have been completed in the system will register themselves online in accordance with the registration rules. They must do so during the course registration week according to the registration calendar.
16-20 September 2019 Monday-Friday Introduction of the University to newly registered students by the Dean of Students, the Corporate Communications Directorate and the unit in which the student is registered.
16-20 September 2019 Monday-Friday Students who could not register for courses during the course registration period for a serious reason must apply to their own unit between 16-20 September 2019, attaching supporting documents. Students whose reasons are found to be serious and accepted are referred by e-mail to the Department of Financial Affairs. These students must visit the Department of Financial Affairs. Provided that students whose reasons are accepted fulfill their financial obligations, their system access is opened during the ADD-DROP PERIOD, and the student is responsible for registering for courses online during the ADD-DROP period of the following week. A student who has paid the registration fee but has not registered for courses online by the end of the ADD-DROP period is considered not to have registered for courses for that semester.
16-20 September 2019 Monday-Friday Uploading of course syllabi to the SAP system. This is important and must be done for every course.
17 September 2019 Tuesday Start of Fall semester classes of the Preparatory Program
18 September 2019 Wednesday TURKISH Proficiency Exam for international associate, undergraduate and graduate students admitted to Turkish-taught programs who do not hold a Turkish Proficiency certificate, and announcement of the results. The exam will be organized by the School of Foreign Languages. The written exam will be held at 09:30 and the oral exam at 13:30; the venue will be announced. The announcement will be made by the School of Foreign Languages, and those who wish to take the exam must apply to the School of Foreign Languages.
21-22 September 2019 Saturday-Sunday Course exemption exams. Administration of EXEMPTION exams in core courses to students starting their studies (registering in a program for the first time; students who start their studies by passing the language proficiency exam, horizontal transfer students or DGS students cannot benefit from this right) and reporting of the grades to the ÖİDB. The announcement on this matter will be made to students by the relevant units. The General Education Unit is responsible for organizing and conducting the exemption exams for the TLL1005-1006 courses taken by international students. The unit that owns the course code will give the exam. Grades must be reported urgently to the ÖİDB for manual entry so that students can make changes during the ADD-DROP period.
23-27 September 2019 Monday-Friday ADD-DROP week. To register for courses during the ADD-DROP week, the student must have completed all financial procedures before the add-drop week, have system access opened and have registered for courses during the regular registration week. Otherwise, the student's system access will be closed and the student cannot register for courses.
25 September 2019 Wednesday Elective courses without sufficient enrollment during the ADD-DROP week will be closed on Wednesday, 25 September 2019 (at 16:00), and associate and undergraduate students registered in these courses must select other courses themselves online through the SAP system by 16:00 on Friday, 27 September 2019. No elective course selection or registration will be made after this date; the system will be closed. Students whose courses are dropped due to closure will be informed by SMS; however, it is the student's responsibility to check the system on Thursday, 26 September 2019 and follow up on dropped courses. Elective courses kept open despite insufficient enrollment are not counted towards the instructor's teaching load or payment.
27 September 2019 Friday Last day for students who have registered for courses by any means to fulfill their financial obligations. Courses of students who do not fulfill their financial obligations are deleted, and these students are recorded as "did not register for courses" for that semester. Students are responsible for any courses not dropped for any reason as of this date, whether assigned by the system or registered by the students themselves. Scholarship students in particular must pay attention to their course registrations in this regard.
27 September 2019 Friday SCHOLARSHIP students who do not register for courses themselves because failed courses are assigned by the system MUST log in to the system at the end of the ADD-DROP period and check whether they have courses assigned. Objections or requests made at the end of the semester will not be accepted.
02 October 2019 Wednesday English Proficiency Exam for students who will go on the Erasmus and World Exchange programs.
03 October 2019 Thursday TURKISH Proficiency Exam for the Fall semester for international associate, undergraduate and graduate students admitted to Turkish-taught programs who do not hold a Turkish Proficiency certificate, and announcement of the results. The exam will be organized by the School of Foreign Languages. The written exam will be held at 09:30 and the oral exam at 13:30; the venue will be announced. The announcement will be made by the School of Foreign Languages, and those who wish to take the exam must apply to the School of Foreign Languages. Exam results will be announced on the same day.
18 October 2019 Friday Scheduling and announcement of midterm exams for the Spring semester by the relevant unit. Under the regulations, at least one midterm exam must be held for each course. Decisions on midterm exams to be conducted in a format other than a written exam, and on how end-of-semester/end-of-year exams will be conducted (oral, assignment, etc.), must be made by Faculty/School boards and reported to the Academic Planning Unit. There must be a document to provide evidence when these exams are appealed (jury report, video recording, etc.). See the Midterm Exam Directive.
29 October 2019 Tuesday Republic Day (holiday) (Monday, 28 October is a half day; no classes will be held on Monday)
08 November 2019 Friday Submission of information on the scheduling of end-of-semester exams by the Deans' Offices to the Academic Planning Unit.
10 November 2019 Sunday Atatürk Commemoration Day.
22 November 2019 Friday Last day for preparing and submitting detailed lists of all courses to be offered in the Spring semester to the Academic Planning Unit, and for heads of departments to update the departmental elective, non-departmental elective and elective course pools for the Spring semester.
22 November 2019 Friday Last day to withdraw (W) from a course you are taking in the Fall semester without receiving a grade. You are required to take this course in the first semester it is offered in your program.
29 November 2019 Friday Submission of fully completed forms for new courses planned to be offered in the Spring semester of the 2019-2020 academic year to the Education Commission. After this date, no proposals for new courses will be considered.
29 November 2019 Friday Last day for announcing the final exam schedule for the Fall semester of the 2019-2020 academic year to the teaching staff. If there are errors, corrections must be reported by the relevant units to the Academic Planning Unit by Wednesday, 04 December 2019. Requests for personal scheduling cannot be submitted.
12 December 2019 Thursday TURKISH Proficiency Exam for the Spring semester for international associate, undergraduate and graduate students admitted to Turkish-taught programs who do not hold a Turkish Proficiency certificate, and announcement of the results. The exam will be organized by the School of Foreign Languages. The written exam will be held at 09:30 and the oral exam at 13:30; the venue will be announced. The announcement will be made by the School of Foreign Languages, and those who wish to take the exam must apply to the School of Foreign Languages. Exam results will be announced on the same day.
13 December 2019 Friday Deadline for associate and undergraduate students with financial problems to resolve them. Students who cannot resolve their financial problems will not be able to view their course results after the end-of-semester (final) exams and cannot register for Spring semester courses.
16-20 December 2019 Monday-Friday Early final exams for associate and undergraduate students who came to the university through Erasmus, World Exchange, winter school or other programs and who will go abroad within the same programs. The departure of students taking these exams must be confirmed and documented by their institutions. This exam is not given to every student going abroad; it is given only in cases of conflicting academic dates. A list on this matter must be sent by the International Academic Relations and Programs Unit to the Office of the President by Friday, 06 December 2019 at the latest, to be forwarded to the relevant units. Students on the list sent to the units are informed of the exam date scheduled by the department. Students granted early final exams must take all their final exams during the early final period. They cannot take exams during the regular final period.
18 December 2019 Wednesday Announcement of the 2019-2020 Fall semester final exam schedule to students.
24 December 2019 Tuesday Last day of Fall semester classes of the 2019-2020 academic year. (Annual courses and clerkships of the Faculty of Medicine continue.)
25-27 December 2019 Wednesday-Friday Period for evaluating and grading the work of students taking courses such as graduation projects and internships.
28 December 2019 - 12 January 2020 Saturday-Sunday End-of-semester (final) exams for associate and undergraduate programs for the Fall semester of the 2019-2020 academic year. Faculty of Medicine students will take the exams of their semester-based courses, other than annual courses, on these dates as scheduled.
01 January 2020 Wednesday New Year's Holiday, one day.
03 January 2020 Friday End of Fall semester classes of the Preparatory Program.
14 January 2020 Tuesday Deadline for entering Fall semester final grades (until 23:59).
14 January 2020 Tuesday English Proficiency Exam – Written Exam: 09:00; Oral Exam: 13:30; Venue: Beşiktaş South Campus
16 January 2020 Thursday Announcement of Fall semester final grades
16 January 2020 Thursday TURKISH Proficiency Exam for international associate, undergraduate and graduate students admitted to Turkish-taught programs who do not hold a Turkish Proficiency certificate, and announcement of the results. The exam will be organized by the School of Foreign Languages. The written exam will be held at 09:30 and the oral exam at 13:30; the venue will be announced. The announcement will be made by the School of Foreign Languages, and those who wish to take the exam must apply to the School of Foreign Languages. Exam results will be announced on the same day.
16-29 January 2020 Thursday-Wednesday Applications for horizontal transfer, double major, minor and special student status for associate and undergraduate programs. The announcement must clearly state how the application results will be announced. Applicants must upload their transcripts, the course contents of their curriculum and, if any, language exemption certificates to the system.
17 January 2020 Friday Online announcement of English Proficiency Exam results
17 January 2020 Friday Last day of annual courses held in the Fall semester at the Faculty of Medicine.
20-26 January 2020 Monday-Sunday Make-up exams for the Fall semester of the 2019-2020 academic year (the system will be kept open for make-up grade entry)
27 January 2020 Monday Start of Spring Semester Classes of the Preparatory Program
28 January 2020 Tuesday Make-up exam results must be entered into the system without delay, by 28 January 2020 at 10:00 at the latest. Make-up grades are displayed in the system as they are entered.
28 January 2020 Tuesday Updating of CGPAs according to the make-up exam results for the Fall semester of the 2019-2020 academic year.
30 January 2020 Thursday English Proficiency Exam (for all horizontal transfer students without a foreign language certificate). Written Exam: 09:00; Oral Exam: 13:30; Venue: Beşiktaş South Campus
31 January 2020 Friday Online announcement of English Proficiency Exam results
30 January 2020 Thursday Last day for all students to complete their tuition payments for the Spring semester of the 2019-2020 academic year. The Student Information System is not opened for course registration for students who have not fulfilled their financial obligations before the registration period, and these students cannot register for courses during the regular course registration period.
31 January-04 February 2020 Friday-Tuesday Last day for entering acceptance or rejection results for horizontal transfer, double major and minor into the system Tuesday, 04 February 2020 (entries by academic units end at 15:00); announcement of the results by the ÖİDB and notification by SMS and in writing. (Only the acceptance or rejection status of students will be announced here; course equivalencies will be made after registration procedures are completed.)
03 February 2020 Monday Start of annual courses for the Faculty of Medicine for the Spring semester of the 2019-2020 academic year.
03-06 February 2020 Monday-Thursday Course registration period. Online course registration for students in associate and undergraduate programs (including international, Erasmus and World Exchange students). For students newly registered in the first year in the Spring semester (irregular students), some courses will be registered by SAP and others by the students themselves online. Newly registered irregular students may make some corrections to their assigned courses during the ADD-DROP period. Faculty of Medicine students will register for their semester-based courses on these dates.
05-07 February 2020 Wednesday-Friday Final registration of students admitted for horizontal transfer, double major, minor and special student status. Students who do not complete their registration lose their right. Registered students must be reported to the relevant units on the same day for course equivalency.
05-07 February 2020 Wednesday-Friday For students finally registered through inter-institutional horizontal transfer, course equivalencies must be prepared by the relevant units (any automatically assigned courses must be deleted for horizontal transfers; care must be taken that no courses are assigned while preparing the equivalency), and the related entries must be made in the system by the unit to which the student has been admitted. Course equivalencies for internal horizontal transfer, double major and minor must be sent to the ÖİDB, and these courses will be entered into the system by the ÖİDB.
07 February 2020 Friday Last day for all students to settle past debts and fulfill their financial obligations for the Spring semester. Before the registration period, financial obligations

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